Senior Executive Assistant (CEO & C-Suite Support) - Remote

Pavago

About this role

Senior Executive Assistant (CEO & C-Suite Support) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team. This is not a traditional administrative role. You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, streamlining communication, and ensuring high-priority initiatives move forward efficiently. You’ll work closely with executives, internal teams, clients, and external stakeholders to keep operations running smoothly while enabling leadership to focus on strategic growth. If you’re proactive, resourceful, highly organized, and thrive in fast-paced environments, this role is a strong fit. What You’ll Own Executive Calendar & Time Management Manage complex executive calendars across multiple time zones. Coordinate internal and external meetings. Prioritize schedules to maximize executive productivity. Resolve scheduling conflicts proactively. Prepare meeting agendas, briefing materials, and executive summaries. Protect executive focus time while balancing shifting priorities. Executive Communications Manage and prioritize executive inboxes and communications. Screen calls and correspondence on behalf of leadership. Draft, edit, and proofread: Emails Reports Presentations Executive communications Serve as a primary point of contact for internal and external stakeholders. Maintain professionalism, discretion, and confidentiality in all communications. Travel & Logistics Management Coordinate domestic and international travel arrangements. Book flights, accommodations, transportation, and itineraries. Prepare comprehensive travel plans and briefing documents. Manage last-minute travel changes and scheduling adjustments. Track and reconcile travel-related expenses. Project & Executive Operations Support Support strategic initiatives and executive projects. Track deliverables, deadlines, and action items. Coordinate cross-functional teams and stakeholder communication. Conduct research and prepare executive summaries. Assist leadership with operational planning and administrative priorities. Meeting & Event Coordination Organize executive meetings, board meetings, off-sites, and company events. Prepare presentations, reports, and briefing materials. Record meeting notes and distribute action items. Coordinate virtual and in-person meeting logistics. Ensure follow-through on executive priorities and commitments. Administrative Operations Maintain confidential records, contracts, and documentation. Process expense reports, invoicing, and budget tracking. Organize executive documentation and filing systems. Improve administrative processes and operational workflows. Support executive office operations with accuracy and efficiency. What Success Looks Like Executive calendars run smoothly with minimal oversight. Meetings, priorities, and strategic projects remain organized and on schedule. Leadership receives proactive, timely, and reliable support. Travel and logistics are coordinated seamlessly. Confidential information is handled with the highest level of professionalism. Administrative systems become increasingly efficient and scalable. What Makes You a Strong Fit Highly organized with exceptional attention to detail. Proactive and resourceful with a strong ownership mindset. Excellent written and verbal English communication skills. Calm under pressure and capable of managing competing priorities. Strong problem-solving and decision-making abilities. Professional, trustworthy, and highly discreet. Comfortable working independently in a remote environment. Required Experience & Skills Experience 5+ years of experience as an: Executive Assistant Senior Administrative Assistant Chief of Staff Executive Operations professional Proven experience supporting: CEOs Founders Presidents C-Suite executives Experience managing complex calendars, executive communications, and high-priority projects. Strong organizational and project management skills. Excellent written and verbal English communication skills. High level of professionalism, discretion, and confidentiality. Ability to manage multiple priorities in fast-paced environments. Nice to Have Bachelor’s degree in: Business Administration Communications Related field Experience supporting leadership in: Startups Consulting Finance Legal Technology High-growth organizations Experience coordinating domestic and international travel. Experience preparing executive presentations and reports. Experience working with board members and senior stakeholders. Tools & Platforms Microsoft Office Suite Outlook Word Excel PowerPoint Google Workspace Gmail Calendar Docs Sheets Drive Project management platforms such as: Asana Monday.com Notion Trello Video conferencing platforms: Zoom Microsoft Teams Google Meet Exp